The role of the Finance & Resources Committee is to:
Finance
- Review and approve all policies relevant to finance and other roles of the Committee.
- Conform to the Schools Financial Value Standards in Schools.
- Ensure LA financial procedures are observed
- Assess the financial progress towards achieving the objectives in the School Improvement Plan.
- Receive & review financial projections.
- Ensure Best Value principles apply.
- Produce and approve the annual budget and present it to the Full Governing Body for information.
- Review the actual expenditure and monitoring statements at least once a term.
- Receive LA Budget and Out Turn Statement (when published by the LA)
- Review the financial implications on the budget of the Pay & Conditions document.
- Approve expenditure and virements of sums over £5000 (five thousand GBP); sums below that amount are delegated to the Head Teacher
- Review leases and contracts (including traded services).
- Obtain quotations with a view to placing contracts and orders, once the relevant Committee has drawn up a specification.
- Assess the school insurance cover to ensure that it provides adequate protection against risks.
- Receive the annual accounts and certificate of audit of the School Fund Account and other voluntary funds held within school
- Review and approve the petty cash system. Imprest balance of £250.
Staffing
- Review and approve all policies relevant to the Staffing roles of the Committee
- Implement the Salary Policy with reference to staffing and financial budgets
- Achieve the aims of the Salary Policy in a fair and equitable manner and within statutory and contractual obligations
- Apply the criteria of the Salary Policy consistently in determining the pay for each member of staff at the annual review
- Implement the Appraisal Policy and monitor teacher appraisal process
- Review annually the staffing structure of the school ensuring that it meets the requirements of the curriculum and is in line with the School Improvement Plan.
- Observe all statutory, non-statutory and contractual conditions in respect of pay matters
- Work with the Head Teacher to ensure that the Governing Body complies with The Education (School Teachers’ Appraisal) (England) Regulations, 2012
- Decide whether past targets have been met and agree new targets, annually
- Consider applications from staff for variation to contract (secondments, early retirements, leave of absence, reduced working hours etc.)
- Consider difficult and discretionary pay issues
- Have oversight of staff work / life balance, working conditions and well-being, including the monitoring of absence
- Monitor Equal Opportunities
- Monitor staff training and CPD
- Establish & maintain rolling programme for Disclosure & Barring Service (DBS) Checks
- Ensure all personnel records are held securely
Premises and Health & Safety
- Review the school Health & Safety Policy on an annual basis.
- Ensure staff & Governors undertake appropriate Health & Safety Training
- Ensure Risk Assessments are carried out and reviewed on a regular basis.
- Monitor all Safeguarding procedures.
- Establish & review an Accessibility Plan
- Review e-safety policy & procedures
- Comply with current fire safety legislation & regulations (‘Level 1’ fire risk assessment should be carried out by the school on an annual basis; ‘Level 2’ or technical fire risk assessment is reviewed bi-annually.
- Inspect the school site and buildings to enable maintenance and improvement, including security
- Receive reports and audits from Health & Safety representatives (to include Caretaking & Cleaning)
- Receive a regular report on accident statistics, near misses and incidents of violence or aggression.
- Review and Authorise upcoming offsite activities, ensuring that health and safety planning and risk assessments that have been undertaken for them.
- Ensure that Health & Safety documents and records are up to date: Fire log book; Asbestos on site; Premise log book (PAT Testing, Glazing Inspections, An annual check of PE Equipment / Playground Equipment
- Monitor Planned building works/contractors on site
- Monitor Health & Safety training